Compress PDFHow-To Guides

How to Compress a Word Document

How to Compress a Word Document

by PDFBear

Is your Word file size exceeding the given size limit? Well, we have got you covered. In this article, we’ll show how you can compress Word files by using free-to-use online tools on PDFBear.

However, let’s first kick-off the discussion with…

Why Compress Word Document

Is your Word doc taking too much time to open? Or is it exceeding the set size limit by your college website? Or do you have to make it easily shareable for thousands of people? Well, that’s where you would want to compress it.

The thing is, a hefty-sized Word doc won’t do any harm to your system. However, when you share it with respective people or upload it on a website, the size would matter a lot. And the lesser the size, the more accessible your Word document would get.

So yeah, size plays a massive role in the real world. And especially if you are not just talking about one Word doc but hundreds of them.

Compress Word File Using PDFBear Tools

So, as the process of compressing the Word file is kind of long, we have split it into three parts.

Follow along each part and its respective steps in the drafted order to compress your Word doc.

Part 1: Convert Word to PDF

In this part, we’ll first convert your Word file to PDF using the PDF Converter tool. Without it, we can’t directly compress Word documents.

  1. Visit PDFBear at www.pdfbear.com. Wait for the website to load, and then click on the PDF Converter option.

  2. On the next screen, click on the blue Select Files… button.

  3. Now, select your Word file/files and upload.
    Note that you can’t select & upload multiple Word files if you are using the PDFBear free version.

  4. Next, wait for PDFBear to prepare the file.

  5. PDFBear will now start uploading your Word file to its servers.

  6. After that, PDFBear will start converting your Word file.

  7. Once it’s done, click on the blue Download button to save your converted file.

  8. Pick a location in your system, choose a name and save it.

Part 2: Compress PDF

In this part, we’ll compress Word document that we have converted from Word to PDF in the previous step using the Compress PDF tool.

  1. Next, click on the All Tools tab located on the top left side of your screen.

  2. On the drop-down menu, select Compress PDF.

  3. Next, click on the blue Select Files… button.

  4. Then, select the PDF file you have saved in the previous part and upload it.

  5. Next, you’ll see two options - Basic Compression and Strong Compression.
    Basic Compression resizes the file to an extent while maintaining high quality. In contrast, Strong Compression resizes the file to its shortest size while maintaining good quality.
    Strong Compression is a paid option, so you’ll have to purchase the PRO version.

  6. Select Basic Compression as it does the job for the majority of use cases.

  7. Next, click on the blue CHOOSE OPTION button to confirm your choice.

  8. Click on the blue Download button to save your compressed Word-PDF file.

  9. Select a name, choose a location on your system and save it.

Part 3: Convert PDF to Word

Lastly, we’ll convert the compressed PDF file back to the Word document using the PDF to Word tool.

  1. On the same page, select the All Tools tab located just next to the PDFBEAR logo.

  2. Then, select the PDF to Word tool.

  3. Click on the blue Select Files… button.

  4. Then, select the compressed-PDF file you have saved on your system in the previous part and upload it.

  5. Next, you’ll see two options - Convert to Word & Convert to Word with OCR.
    The Convert to Word option will treat your PDF file pages as images. Whereas Convert to Word with OCR will transform your PDF file to an editable Word document.
    But note that Convert to Word with OCR is a paid option available with the PDFBear PRO version.

  6. So, select an option - we are choosing the free Convert to Word option.

  7. Once done, click on the blue CHOOSE OPTION button to confirm your choice.

  8. Wait for PDFBear to convert your compressed PDF to a Word document.

  9. Click on the blue Download button to save your file.

  10. Lastly, select the name and location on your system to save your newly compressed Word document.

Final Words

Compress Word file today using the instructions we have provided - just make sure to follow all the parts in the exact same order.

At PDFBear, we are making PDFing easy and comfortable for everyone. Check out all the other tools on our site, and don’t forget to enroll in the 14 days free trial.

Till then, happy PDFing.

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