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How to Compress PPT Presentations

Are you finally done with the presentations and all-set to impress your boss and co-workers in the upcoming meeting? Let us remind you with something that you might be missing - compressing PPT files.

Commonly, presentation files are chunky - they include graphics, videos, audios, texts and sometimes more than that. Meaning, simply you can’t just hand them over as is. That’s why you need to compress PPT.

In this piece, we’ll show how you can compress PPT files including some essential info about the file type. So without further ado, let’s jump right into it.

PPT 101

What is PPT?

PPT represents the extension of a Microsoft PowerPoint file. This type of file includes a collection of slides that can be used to present as a slideshow.

Microsoft coined the extension name back in 1997 when they launched a famous slideshow software, Microsoft PowerPoint. Although the tech giants came up with a new name (PPTX) in 2007, people still refer to presentation files as PPTs.

Here are different types of information you can use in PPT files:

● Text
● Audio
● Video
● Graphics
● Images
● Bullet Points
● Embedded OLE Objects

How to View & Edit PPT Files?

You can easily create a PPT file using the Microsoft PowerPoint software. Meanwhile, the same software is used to view and edit the files. The following are some other programs that let you do the deed:

● WPS Office Presentation
● Google Slides
● SoftMaker Presentations
● OpenOffice Impress

There are also some free online tools like PDFBear that let you open, reduce PowerPoint file size and do more.

Where PPT Files Are Used?

Commonly, people use PPT files for educational and office purposes. This file type lets you present a school project, an innovative business idea, and anything your mind explores to an audience with ease.

Why Compress PPT Presentations?

So, the question remains - why would you want to compress PPT files? Allow us to elaborate.

As we all know, presentation files are rich in content. They use all sorts of multimedia, text types and you name it. There’s no harm to that, but this usage starts piling up them with data, hence they start getting heavier in size. That’s where the need for compression comes into play.

But hey, my school presentation file is like only 5 to 10 MBs in size, our modern storage media can handle it, right? You are absolutely right. However, you forgot one thing, you are only imagining your case, not the industry standard.

PPT files can go as big as 50MB in size on average. Although it’s not a big deal in terms of storage, viewing and sharing such presentation files can disrupt the process. Large PPT files take time to load and share over the internet. That might be okay if you only have one file at your disposal but things change when you have dozens.

So, long-story-short, we compress PPT files in order to make them easily viewable and shareable for everyone.

PDFBear - An All-in-one Online PDF Suite

So, how are you planning to compress PDF files? Once again, allow us to assist. Say hello to our online and free-to-use PDF suite, PDFBear.

With PDF, we are making PDFing simple and straightforward for everyone. Whether you are looking forward to editing, converting, or signing a PDF file, we have all the right tools. That’s not it, PDFBear gives you access to other document converters, editors, and compressors as well.

On PDFBear, we feature two tools that you can use to compress PowerPoint files - PPT to PDF and Compress PDF. So, let’s move forward and jump in.

How to Compress PPT Presentations With PDFBear

To compress PPT files with PDFBear, we’ll be using the two free tools. So, we have divided the section into two parts. First, we are going to convert the PPT file to PDF and then we are going to compress it.

You might be thinking, why are we converting PPT to PDF? Well, to make PPT easily viewable and shareable across different platforms and devices, there’s no better extension than PDF.

PDF is viewable on almost any smart device. Furthermore, it also provides a locking mechanism that doesn’t allow users to easily edit the content. Lastly, it’s lightweight in nature and can hold up pretty much all sorts of content.

Part 1: Convert PPT to PDF

1.Visit the official website of PDFBear and select PPT to PDF. Home page

2.On the next page, click the blue Select Files… button. Select Files

3.Select the PPT file you are looking forward to compressing and upload it. Select target file

4.Wait for PDFBear to spin its magic wand. Uploading

5.Click on the blue Download button to save the file. Download File

Part 2: Compress PPT PDF

1.Go back to the home page of PDFBear by clicking on the logo located on the top-right side of your screen. Then, scroll down and select Compress PDF. Main menu

2.Click on the blue Select Files… button. Select pdf file

3.Select the PDF file you have saved in the previous step and upload it. Upload pdf file

4.Now, you’ll see two options, Basic Compression, and Strong Compression. Select the first one as it’s free to use. Compress level

5.Select the blue CHOOSE OPTION button to confirm your choice. Confirm option

6.Click on the blue Download button to save your new compressed PPT/PDF file. Download result file

Final Words

Convert your next PPT file to PDF and then compress it to see how lightweight your presentations can get.

Like our PPT conversion and compression tools? We bet that you’ll love the other ones too. Feel free to check them out and get a taste of how we are making documentation tools simple and easy to access.