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What Is Optical Character Recognition (OCR) And How To Use It

Optical Character Recognition or OCR detects and extracts text from images and turns them into editable files, snipping the amount of time it takes to copy text from one document to the next. Capture, comprehend, and copy data quickly and easily with OCR.

For one reason or another, there may come a time when we need to extract vital information from certain documents. We can always copy and paste the information, but what if the certificate or important document is in a PNG, JPEG or PDF file? Then you need a device with OCR or Optical Character Recognition software to help make the job easier for you! If you work in an office with a computer scanner, you’re probably familiar with the term.

What is Optical Character Recognition (OCR)?

Simply put, optical character recognition software is a computer program that uses optical character recognition. Optical character recognition, usually abbreviated as OCR, is a process of recognizing text inside images. Once it recognizes the text, OCR converts it into machine-readable text data. In other words, it detects and extracts texts from images. OCR software makes it easier for you to manage paperwork- just imagine, the information you need is given to you, from image to text! The images can be in handwritten text or printed text form, like scanned documents, photos, receipts, or name cards.

Convert scanned PDF/images with Optical Character Recognition technology

Isn’t it incredibly useful? If you’ve ever experienced going through a lot of documents with poorly formatted scans, and having to type the text from that document to another document, you know exactly what we are saying. With optical recognition software, say goodbye, and good riddance, to typing things manually, because a computer can now do it for you, seamlessly and efficiently!

Applications of OCR

After reading that, we’re pretty sure you’d like to get your hands on OCR, and we’re also sure you’d like to know how to use OCR. Well, the good news is, it’s in all the services of PDFBear, a popular online file converter. In fact, it is what PDFBear uses to convert files from one format to another. PDFBear works as an all-around PDF converter, it converts PDF to Word, PDF to JPG, PDF to PPT, etc But that’s not all it can do - PDFBear has 25 easy-to-use conversion tools. Need to convert, split, merge, or compress a PDF file? PDFBear can do it for you, in a matter of minutes!

PDF To Word

Need to extract text from a PDF file for a very urgent report or presentation? Not sure how to convert PDF to word in that short span of time? PDFBear’s PDF to Word converter is here to give you a helping hand! The online PDF converter can transform any PDF file into an editable Word document- in just a few, easy clicks!

PDF to Word conversion has never been as easy, thanks to PDFBear’s state of the art OCR, or optical character recognition technology. PDFBear’s PDF to Word tool preserves the original layout and formatting of your previous document, ensuring better quality than other converters. Experience the superior service of PDFBear’s PDF to Word converter free, with limited options, or as many times as you want, with PDFBear’s spectacular PRO Membership.The choice is ultimately yours!

PDF To Excel

Transform your PDF tables to Excel spreadsheets quickly and easily with PDFBear’s PDF to Excel converter. It only takes a few minutes and four easy steps to do it, and each page within your PDF document is turned into a separate, editable, Excel spreadsheet! Working hand-in-hand with its OCR software, PDFBear extracts data from PDF swiftly and accurately, plus you don’t need to download any form of software to use it.


Convert your PDF files to editable PPT slides with PDFBear’s fast and easy online PDF to PPT converter. No need to worry if the information in your previous document will be carried over to your new Powerpoint slide, the text, image, and form fields will appear the same, pre-conversion and post-conversion. Plus, it only takes a few minutes and four easy steps to get it done! Always on the go? No problem! PDFBear’s PDF To PPT tool can be accessed from your laptop, desktop, tablet, and even your phone.

Unlock Unlimited OCR Tasks With PDFBear PRO Membership

Avail of unlimited OCR, or optical character recognition tasks, with PDFBear PRO Membership! For only $14.99 monthly, or $9.99 a year, members get to access all of PDFBear’s tools as many times you want, and all of PDFBear’s OCR features, with zero restrictions and/or limitations!

Not only that, when you are a PRO member, you can upload bigger files on PDFBear’s server. This can be found in a special members only file manager given to you. Want to try things out first? No problem with that. You’d be glad to know that PDFBear offers a free 14 day trial period and a 30-day money-back guarantee for all its new members. You’ll never lose when you are with us! Accelerate productivity seamlessly and instantly at home, at the office, or at school with PDFBear. Choose PDFBear and see what a difference it makes.