Invoice Template
Bill a client with 17 line items, tax, discount and payment details.
Billing and sales
Free Fillable Purchase Order Template
For small businesses, schools, clubs and offices ordering from suppliers.
A purchase order puts the item numbers, quantities, prices and delivery date in writing before anything ships, so the invoice you get later can be checked line by line against what you ordered.
Save to Pinterest (opens in a new tab)
What's on the form
- PO number, PO date and deliver-by date
- Vendor and ship-to blocks
- Requested by, department, payment terms and shipping method
- 17 lines with item number, description, quantity, unit price and total
- Subtotal, tax, shipping and order total
- Special instructions, and who authorized the order, with signature and date
How to fill in the purchase order template
- Click Fill online free to open the purchase order in the form editor.
- Give the PO a number you haven't used before, then fill in the vendor, delivery address and items.
- Add delivery details such as dock hours or a site contact under Special instructions.
- Download the PDF, have it signed with eSign PDF if your process needs approval, and send it.
Questions
What is the difference between a purchase order and an invoice?
The buyer sends a purchase order to the supplier before the goods ship. The supplier sends an invoice to the buyer afterwards. Asking suppliers to quote your PO number on their invoice makes the two easy to match.
How should I number purchase orders?
Use a unique, sequential number, for example PO-2026-001. Keep a simple list of numbers you have issued so none is used twice.
Does the form add up the order total?
No. There are no scripts in the file, so fill in the line totals and the order total yourself.
Can I keep my own copy uneditable?
Yes. Run the filled PDF through Flatten PDF and the values become part of the page.
Related templates
Packing Slip Template
What was ordered, what shipped and what is back-ordered. No prices.
Quote / Estimate Template
Price a job before you start, with terms and a signature to accept.
Continue with Google