Meeting Minutes Template
Attendees, agenda notes, decisions and who does what by when.
Free Fillable Meeting Agenda
For teams, committees, clubs and boards that want a focused meeting and a clear plan beforehand.
Set the objective, list each topic with an owner and time allowance, then send it with any pre-reading.
- Meetings and planning
- PDF, 55 KB
- 47 fillable fields
- US Letter, A4-safe
- No scripts
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What's on the form
- Meeting title, date, time and location
- Objective, facilitator and note-taker
- Attendees and preparation or pre-reading
- Agenda topics with owner and minutes allowed
- Expected decisions and parking-lot topics
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How to fill in the meeting agenda
- State the meeting objective, date, location, facilitator and note-taker before inviting attendees.
- List each topic with its owner, desired decision or outcome and a realistic number of minutes.
- Add any pre-reading or preparation beside the relevant topic so participants know what to review.
- Circulate the agenda in advance and move unrelated discussion to the parking-lot section during the meeting.
Questions
How much detail belongs in an agenda?
Enough for people to prepare: a clear topic, its owner, the decision or outcome wanted and a realistic time allowance.
What is a parking lot?
It is a place to capture useful topics that arise but do not belong in the current meeting.
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