Expense Report Template
Claim back work spending: 19 lines, receipts, advances and approval.
Free Fillable Mileage Log
For employees, contractors and small-business owners who need a clear trip-by-trip vehicle record.
Keep it in the vehicle or fill it after each trip, then attach it to an expense report at the end of the period.
- Work and HR
- PDF, 83 KB
- 128 fillable fields
- US Letter, A4-safe
- No scripts
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What's on the form
- Reporting period, driver and vehicle
- Date, route and business purpose for each trip
- Starting and ending odometer readings
- Business distance and reimbursement rate
- Period totals and approval
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How to fill in the mileage log
- Set the reporting period and identify the driver and vehicle before adding the first journey.
- For each business trip, enter the date, route, purpose and opening and closing odometer readings.
- Calculate the eligible distance consistently in miles or kilometres and apply the approved reimbursement rate.
- Check the period total against your trip records, then attach the log to the corresponding expense claim.
Questions
Should commuting be included?
Rules differ by location and employer. Record only trips your policy treats as business mileage.
Miles or kilometres?
Either. Mark the unit at the top and use the same unit throughout the sheet.
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