Expense Report Template
Claim back work spending: 19 lines, receipts, advances and approval.
Work and HR
Free Fillable Mileage Log
For employees, contractors and small-business owners who need a clear trip-by-trip vehicle record.
Keep it in the vehicle or fill it after each trip, then attach it to an expense report at the end of the period.
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What's on the form
- Reporting period, driver and vehicle
- Date, route and business purpose for each trip
- Starting and ending odometer readings
- Business distance and reimbursement rate
- Period totals and approval
How to fill in the mileage log
- Click Fill online free to open the mileage log in the form editor.
- Complete the sections that apply and leave the rest blank. The form contains no scripts or hidden calculations.
- Download the finished PDF, or print the blank form and write on it by hand.
- If approval is needed, add signatures with eSign PDF.
Questions
Should commuting be included?
Rules differ by location and employer. Record only trips your policy treats as business mileage.
Miles or kilometres?
Either. Mark the unit at the top and use the same unit throughout the sheet.
Does the template calculate totals automatically?
No. It contains no JavaScript, so it works consistently in browsers, desktop readers and phone apps.
Can I print it on A4 paper?
Yes. It uses a US Letter page with A4-safe margins, so it prints cleanly on either paper size.
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