Move-In / Move-Out Checklist
Room-by-room condition at move-in and move-out, signed by both sides.
Free Fillable Rental Application Form
For private landlords and small letting agents who want a simple, one-page application, and for renters who want their details ready before a viewing.
It covers contact details, current and previous addresses and landlords, employment and income, who will live there, pets, vehicles, references, an emergency contact and a signed authorization to check them.
- Renting a home
- PDF, 55 KB
- 40 fillable fields
- US Letter, A4-safe
- No scripts
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What's on the form
- Property address, desired move-in date and monthly rent
- Applicant name, phone and email
- Current and previous address, time there, rent and landlord contact
- Employer, job title, time employed, monthly income and other income
- Other occupants, pets, vehicles and past evictions
- Two references, an emergency contact, and the applicant's signature and date
We left out Social Security and national ID numbers, date of birth and bank details on purpose. A PDF sent by email is not a safe place for them; if you need them for a credit or background check, collect them through a secure screening service instead.
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How to fill in the rental application form
- Open the rental form in the editor and enter the property and applicant contact details before adding housing history.
- Fill in one form per adult who will live in the property. List children and other occupants under Household.
- Add the applicant’s signature with eSign PDF, then download the signed application.
- Before emailing it, you can add a password with Protect PDF and share the password separately.
Questions
Why is there no field for a Social Security number?
Because an emailed PDF is a poor place for it. Landlords who run credit checks usually do it through a screening service where the applicant enters that information directly.
Does each adult need their own form?
Yes, that is how it is designed: one application per adult, so each person's income, history and references are on their own page.
Is this a lease?
No. It is only an application and does not create an agreement to rent. The rules on what a landlord may ask and charge applicants vary by country, state and city, so check your local rules before you use it.
I'm a renter. Can I fill it in before I find a place?
Yes. Download the blank PDF, fill in everything except the property details and keep it ready, so you can send it the same day you view somewhere you like.
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