Move-In / Move-Out Checklist
Room-by-room condition at move-in and move-out, signed by both sides.
Free Fillable Rental Maintenance Request
For tenants reporting a repair and landlords or property managers tracking what happens next.
Describe the problem factually, mark the urgency, add safe access details and keep the completed form as a shared record.
- Renting a home
- PDF, 49 KB
- 26 fillable fields
- US Letter, A4-safe
- No scripts
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What's on the form
- Property, unit, tenant and contact details
- Problem location, description and date noticed
- Urgency and whether a utility or appliance is affected
- Permission and preferred times for access
- Manager response, assigned contractor and completion notes
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How to fill in the rental maintenance request
- Enter the rental address, unit, tenant contact details and the date the problem was first noticed.
- Describe the fault and its exact location, including any utility, appliance or access issue involved.
- Mark the urgency honestly and provide safe entry permission or preferred appointment times where appropriate.
- Keep the manager’s response, assigned contractor and completion notes with the original request.
Questions
Is this for emergencies?
No. For fire, gas, flooding, electrical danger or immediate safety risks, use the emergency contacts for the property first.
Should I attach photos?
Photos can make the issue clearer. Turn them into a PDF with JPG to PDF and merge them after this form.
Related templates
Rental Application Form
One page per adult: history, income, household, pets and references.
Work Order / Service Report
Turn an approved estimate into assigned work, parts used, service notes and customer sign-off.
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